Dental Electronic Referral Service (Rego) – South West Region

South West DERS is a project working with South West ICBs to replace existing disparate patient referral systems with one digital service, covering the South West region. This will include NHS and private care referral originators.

For Queries System related, please contact REGO direct on rego.support@necsws.com 

General enquiries to the Regional Dental Office – england.swdentalreferrals@nhs.net 

Additional information and training guides can be found on the South West Dental Futures page DERS – Dental Electronic Referral Service – South West Dental Network – Futures

In order to keep you informed of go-live dates across the south west, each area is as follows:

• Cornwall and the Isles of Scilly. This area went partially live on 31 March 26. Rego to be fully live across the Cornwall and Isles of Scilly area on 13 July 26
• Somerset – live from 1 June 26
• Bath and North East Somerset, Swindon and Wiltshire – due to go live on 1 July 26
• Bristol, North Somerset and South Gloucestershire – due to go live 31 July 26
• Devon – due to go live from 1 September 26
• Gloucestershire – due to go live from 1 October 26
• Dorset – switch over to the South West system in January 27

Dental referral guidance and forms

A range of downloadable referral forms and related guidance documents are available below for practices, covering areas of dental specialty and location specific requirements.

Only use secure NHSmail

All referrals and any communication containing patient identifiable information must be made using a secure NHSmail account only. All dental practices must have at least one NHSmail address – if you need to set up a new account please visit the NHSmail website for details and join via the NHSmail portal tool for dentistry.

Oral cancer 2 week wait referral forms – South West

• Suspected Head and Neck Cancer Referral Form 2 Week Wait – BNSSG
• Suspected Head and Neck Cancer Referral Form 2 Week Wait – Somerset
• Suspected Head and Neck Cancer Referral Form 2 Week Wait – Cornwall
• Suspected Head and Neck Cancer Referral Form 2 Week Wait – Gloucester Royal Infirmary
• Suspected Head and Neck Cancer Referral Form 2 Week Wait – Bath Royal United Hospital
• Suspected Head and Neck Cancer Referral Form 2 Week Wait – GWH Swindon (referrals via John Radcliffe Oxford)
• Suspected Head and Neck Cancer Referral Form 2 Week Wait – Salisbury and Poole
• Suspected Head and Neck Cancer Referral Form 2 Week Wait – Dorset
• Suspected-Head-and-Neck-Cancer-Referral-Form-2-Week-Wait-Devon

Maxillofacial referral forms

• Bristol general maxillofacial referral form

Oral surgery and oral medicine guidance

• MCN Oral Surgery referral guidelines for GDPS March 2025 v1
• Oral Medicine referral criteria Oct 24

Oral surgery referral forms

• General-Oral-Surgery-referral-Form-21.06.2023-vs4
• Oral Surgery GA Shortened Request Referral form 28.03.2023-v2
• Oral Surgery Shortened Sedation Referral form 28.03.2023-v2
• Oral-Surgery-THIRD-MOLAR-referral-form-21.06.2023-vs4
• Soft Tissue Oral Surgery Referral Form 28.03.2023
• Apical surgery referral form 21.06.23 v4
• Somerset Surgical Services (Weston General) – Oral & Maxillofacial Surgery Referral Form – Local Anaesthetic Service Only
• Bristol oral medicine referral form
• NHSE Southwest Unerupted Tooth of Concern OS referral Form July 2023 vs 2

Orthodontics

• South West Regional Orthodontic Referral Form July 2024
• South West Orthodontic Provider List
• SW Orthodontic Referral Acknowledgement Form
• Orthodontic Individual Funding Request (IFR) Form 2022
• Orthodontic Referral Guidance South West
• Plymouth Orthodontic Referral Guidance
  • Plymouth Orthodontic referral guidance
  • Plymouth patient information for Orthodontic referral

Paediatric dentistry

• Paediatric Secondary Care Form- including GA
• Acceptance Criteria for CYP for Bristol Dental Hospital
• Emergency Dental Service for Children under 16 for Bristol Dental Hospital
• Referrals for Dental Trauma for Bristol Dental Hospital
• Paediatric CDS Form – GA (Plymouth CDS)

Restorative dentistry

• Individual Funding Request (IFR) Form Restorative Dentistry
• Perio Referral form November 2025
• Denture Endo Restorative Referral form November 2025
• Guide to Completing Referral Forms V3

Special care dentistry – adults and children

• • Special Care Dentistry Referral Form to CDS for Health and Social Care Professionals Adults and Children  Jan 26
  • Special Care Dentistry Referral Form for Dentists to CDS – Adults and Children – May 2024
  • Special care dentistry referral form for adults – Bristol Dental Hospital only

 Guidance

• Guidance for referral to Special Care Dentistry CDS for Adults and Children by non dental health and social care professionals

Special care dentistry referral criteria