1. Introduction

The NHS dental contract quality and payment reforms mark a significant step in improving both access to NHS dentistry and the care people receive.

These reforms will help dental teams provide care that better reflects the diverse oral health needs of people across England. The changes also respond to concerns raised by dental professionals about aspects of previous contractual arrangements that they felt limited their ability to provide optimal care.

Several important amendments are being introduced as part of these reforms. These include:

• a new Urgent Care safety net, helping people get rapid access to NHS care when they need it most
• increased support for preventative care and oral health stabilisation, with a particular focus on patient groups identified as having the greatest need
• preventative oral health measures for children, ensuring improved long-term outcomes through early intervention
• promotion of good quality, evidence-based care, underpinned by the latest clinical guidelines and best practices
• a new quality improvement programme
• support for staff motivation and development, recognising the vital role of dental teams in delivering high-quality care

This publication is intended for Dental Contractors, Dental Teams and Commissioners.

It provides information on the contractual changes to the General Dental Services (GDS) contract and Personal Dental Services (PDS) agreement that come into force from the 2026/27 financial year. It includes details on:

• eligibility
• relevant service requirements
• actions to be taken
• payment arrangements and reconciliation processes

Readers should refer to this publication in conjunction with the Regulations and Statements of Financial Entitlements (as defined below) and Policy book for primary dental services, to ensure full compliance and understanding of the contractual framework.

We will update this publication once the contract changes relating to complex care, dentures and discretionary payments have been made.

For clarity, all payments (credits) referenced in this publication form part of a Dental Contractor’s contract value.

2. Defined terms

In this document:

• “Appraisee” means the eligible dental professional who has had an annual appraisal during the relevant financial year
• “Appraiser” means the person conducting the annual appraisal for the Appraisee
• “Commissioner” means the relevant integrated care board (ICB) that holds the NHS dental contractual agreement with the Dental Contractor
• “Community Dental Services” has the meaning as provided in regulation 5 of the National Health Service Commissioning Board and Clinical Commissioning Groups (Responsibilities and Standing Rules) Regulations 2012
• “Contract Management and Payment System” means the system operated by the NHS Business Service Authority (NHS BSA) to support contract management and payment to Dental Practices (currently Compass), or its subsequent replacement
• “Dental Care Professional (DCP)” means a person qualified to deliver certain aspects of dental care (including dental nurses, dental hygienists and dental technicians) and is engaged or employed to do so by the Dental Contractor
• “Dental Contractor” means the individual (or individuals) who hold(s) an NHS dental contract that delivers mandatory services
• “Dental Practice” means the business operated by the contractor for the purpose of delivering services under the contract and the Dental Team working together for this purpose
• “Dental Team” means a group of individuals working together in a Dental Practice who provide services under the contract. This may include, but is not limited to, the Dental Contractor(s), dentists, dental nurses, dental hygienists and dental therapists
• “Directory of Service” means the national database of validated, up‑to‑date NHS service information in England, working with NHS Pathways to provide real‑time guidance that directs patients to the most appropriate service based on clinical need and local availability
• “General Dental Services (GDS) contract” means the contract for services provided under the National Health Service (General Dental Services Contracts) Regulations 2005 (S.I. 2005/3361)
• “GDS Contract regulations” means the National Health Service (General Dental Services Contracts) Regulations 2005 (S.I. 2005/3361)
• “Monetary Value of a Unit of Dental Activity” means the relevant contract value divided by the total number of units of dental activity to be provided by the contractor in a financial year, but excluding those units of dental activity that relate to sedation services and domiciliary services. This is for the purpose of calculating payments for urgent treatments
• “Negotiated Annual Contract Value (NACV)” means the annual payment paid to the contractor in respect of the agreed number of UDAs and UOAs to be delivered over a financial year under a GDS contract
• “Negotiated Annual Agreement Value (NAAV)” means the annual payment paid to the contractor in respect of the services to be provided in a financial year under the PDS agreement
• “Nominal Unit of Dental Activity Value” means the financial value of a unit of dental activity (UDA) to a Dental Contractor calculated as the NACV or NAAV divided by the number of contracted UDAs
• “Patient” means a person to whom the Dental Contractor is providing services under the contract and where applicable as defined in relevant chapters of this document
• “Personal Dental Services (PDS) agreement” means the contract for services provided under the National Health Service (Personal Dental Services Agreements) Regulations 2005 (S.I. 2005/3373)
• “PDS Agreement regulations” means the National Health Service (Personal Dental Services Agreements) Regulations 2005 (S.I. 2005/3373)
• “QI Lead” means the person identified from within the Dental Practice to lead the quality improvement programme on behalf of the Dental Practice
• “Relevant Contract Value (RCV)” means the NACV or NAAV exclusive of any payments related to dental public health services, orthodontic services, sedation services, and domiciliary services
• “Regulations” means the National Health Service (General Dental Services Contracts) Regulations 2005 (S.I. 2005/3361), the National Health Service (Personal Dental Services Agreements) Regulations 2005 (S.I. 2005/3373) and the National Health Service (Dental Charges) Regulations 2005 (S.I. 2005/3477), as amended
• “Required Number of Urgent Treatments” means the required number of Band 1 urgent FP17 claims the contractor must complete in each financial year, in accordance with regulation17A(1) and (2) of the GDS Contract regulations or regulation 13A(1) and (2) of the PDS Agreement regulations, as applicable
• “Statement of Financial Entitlements” means the General Dental Services Statement of Financial Entitlements 2013, and the Personal Dental Services Statement of Financial Entitlements 2013 as amended
• “Unit of Dental Activity (UDA)” is the expression of the amount and measure of contracted activity for the provision of, mandatory services and advanced mandatory services provided under the contract, in accordance with Part 1, Schedule 2 to the GDS Contract Regulations or the PDS Agreement regulations, as applicable
• “Urgent Care” means emergency, urgent and non-urgent unscheduled dental need requiring clinical care within 60 minutes, 24 hours or 7 days respectively, unless the condition worsens, and as defined in Schedule 4 of the Regulations and the Clinical guidance: unscheduled urgent and non-urgent dental care
• “Urgent Course(s) of Treatment” means a Band 1 urgent course of treatment
• “Urgent Treatment” means dental treatment required to meet the clinical Urgent Care needs of a patient following triage

3. Urgent care

3.1 Background

The NHS has a responsibility to ensure people have timely and appropriate access to Urgent Care.

Urgent Care should be of high quality, and individuals with urgent dental needs should be seen in the right place, by the right person delivering the right care at the right time.

This care should be provided in line with the Regulations and the Clinical guidance: unscheduled urgent and non-urgent dental care (NHS England).

However, many patients still struggle to access Urgent Care, especially those without a regular dentist. 2 separate factors have been identified as contributing to the access difficulties for patients with urgent or unscheduled care.

First, practices under the pre-existing contractual arrangements have not been under any contractual obligation to provide a minimum level of Urgent Care, so Dental Practices have been able to decide whether to provide Urgent Care appointments; second, feedback from the profession has indicated that the payment available has not adequately supported optimal clinical delivery.

To address these issues and ensure Urgent Care is prioritised, from 1 April 2026, contractual changes will be introduced that:

• require high street Dental Contractors, as defined in section 3.3, to provide a proportion of their contract to patients with Urgent Care needs
• amend the payment arrangements for all Dental Contractors previously covered by 1.2 UDAs. This will be replaced by one of the following (and converted to UDAs):
  • a £15 fixed and £60 activity payment for those Dental Contractors required to prioritise part of their contract for Urgent Care and in respect of their Required Number of Urgent Treatments
  • a £75 activity payment for those Dental Contractors not required to provide a proportion of their contract for Urgent Care

3.2 Patients eligible for Urgent Care and Dental Contractor service requirements

All patients who have an Urgent Care need are eligible to receive treatment in line with Schedule 4 of the NHS Charges Regulations (urgent treatment under Band 1 charge) and the Clinical guidance: unscheduled urgent and non-urgent dental care (NHS England).

The regulations and clinical guidance set out the definition of Urgent Treatment, which includes those requiring:

• emergency unscheduled care (immediately life threatening and oral and dental conditions) clinical triage within 60 minutes and subsequent treatment within a timescale that is appropriate to the severity of the condition*
• unscheduled urgent dental treatment within 24 hours
• unscheduled non-urgent dental treatment within the next 7 days

[*Providers should be prepared to consider undertaking emergency unscheduled dental treatment where dental teams are sufficiently skilled and competent to do so; however, in most instances, these cases will be managed through other pathways.]

Care must be accessible to everyone – children, adults and people with additional needs – whether or not they are already receiving treatment in primary dental services or are already known to the practice. Patients must not be denied access to an available Urgent Care appointment because they do not have an NHS number, GP registration or current permanent address.

Dental Contractors with a Required Number of Urgent Treatments should meet the following service requirements when providing Urgent Care, which include:

• delivery of Urgent Treatment must be in accordance with Schedule 4 of the NHS Charges Regulations and contractors must have regard to the Clinical guidance: unscheduled urgent and non-urgent dental care (NHS England).
• the availability of appointments for urgent treatment and how patients can access these must be included in the patient information leaflet and, where applicable, on the contractor’s website.
• information must be kept up to date on the contractor’s Directory of Services profile and the Dental Contractor must inform the Commissioner of any change in information within 2 working days of identifying a need for such change.
• the contractor must make use of all available capacity to provide urgent treatment to patients who either make direct contact with the practice, or who are referred or signposted to it by helpline services.

Failure to comply with these service requirements may result in a contract breach. 

3.3 Dental contractors for whom the Required Number of Urgent Treatments applies

Dental Contracts for the provision of mandatory services under a GDS contract or PDS agreement and are contracted for 100 or more units of dental activity every financial year will be required to provide a specified number of Urgent Courses of Treatment (“Required Number of Urgent Treatments”).

The Required Number of Urgent Treatments does not apply to contracts for the provision of:

• non-mandatory services
• 99 or less units of dental activity every financial year
• dental services to children only under a pre-2006 child-only contract, where the agreement was entered into before 1 April 2006
• Community Dental Services only
• dental services in prisons (secure and detained estates) only
• dental public health services only

Commissioners will notify contractors whether they have a Required Number of Urgent Treatments or whether no such requirement applies to their contract.

3.4 Calculation for the Required Number of Urgent Treatments

For each eligible Dental Contractor, the Required Number of Urgent Treatments is calculated nationally as 8.2% of the Relevant Contract Value (RCV).

The RCV is the negotiated annual contract value (NACV) or negotiated annual agreement value (NAAV), as applicable, after subtracting payments for:

• dental public health services
• orthodontic services
• sedation services
• domiciliary services

The 8.2% requirement equates to 11 Urgent Courses of Treatment for every £10,000 of RCV, rounded up to the nearest integer. This is calculated as:

Required Number of Urgent Treatments = RCV divided by £10,000, multiplied by 11

The examples below show how this calculation works at contract level and how the final number should be rounded up to the nearest whole course of treatment.

Commissioners must calculate the Required Number of Urgent Treatments for each Dental Contractor using the formula set out in this section (and in regulation 17A(2) of the GDS Contract Regulations and regulation 13A(2) of the PDS Agreement regulations.

The Required Number of Urgent Treatments should be communicated, in writing, to the Dental Contractor by 15 March each year (or closest working day prior to 15 March). A template letter for this purpose is available on the NHS England dental contract reform webpage.

Once the Required Number of Urgent Treatments has been calculated and communicated in writing to the Dental Contractor, the Commissioner must update the Contract Management and Payment System as outlined in section 3.6.

Where the NACV or NAAV is amended during the financial year, and consequently changes the RCV value the Commissioner must recalculate the Required Number of Urgent Treatments. This recalculation will follow the same formula outlined in this section.

The Commissioner must inform the Dental Contractor of this change in writing and amend the information contained within the Contract Management and Payment System as outlined in section 3.6.

The RCV should not be recalculated where a Dental Contractor has an agreement to deliver up to 110% of the contract value during the financial year.

For the avoidance of doubt, while an agreement with a Dental Contractor to deliver up to 110% of the contract value during the financial year does not itself trigger a recalculation, it does not exempt the contract from adjustments arising from changes to the underlying RCV.

The following example shows how the Required Number of Urgent Treatments will be adjusted due to a change in NACV during the financial year.

The percentage to determine the Required Number of Urgent Treatments will be reviewed nationally each year ahead of the new financial year. Where it is determined that this percentage would change, this section and the Regulations will be updated to reflect the revised percentage.

Any revision to the percentage for the coming financial year will determine the number of Urgent Courses of Treatment required per £10,000. Commissioners must recalculate the Required Number of Urgent Treatments and communicate this in writing to the Dental Contractor.  

The Required Number of Urgent Treatments sets a minimum delivery requirement for each Dental Contractor. A Dental Contractor may deliver more than this required number, but this must be within their overall contracted activity (within their remaining 91.8% NACV or NAAV).

Delivery of Urgent Courses of Treatment above this required number does not create an automatic right for payment should the NACV be exceeded.

Delivery above the NACV or NAAV will not be paid for unless an agreement is made in advance with the Commissioner that they will fund additional activity (up to 110%).

For future years the Department of Health and Social Care and or NHS England will confirm in advance any changes to the 8.2% national urgent care requirement and update this guidance accordingly.

3.5 Commissioner discretion to reduce the Required Number of Urgent Treatments

Commissioners have discretion to reduce the Required Number of Urgent Treatments in each financial year by up to 15% per contract.

This discretion will only apply where there is evidence of insufficient demand and where contractors have taken reasonable steps to ensure that Urgent Care is accessible for patients, as set out below.

Commissioners may reduce the Required Number of Urgent Treatments at any time during the period from 30 October to 31 March in each financial year.

This reduction must not exceed 15% of the original Required Number of Urgent Treatments set at the start of the financial year (or at the start of the contract if it began part-way through the year).  However, reductions do not need to be applied in a single adjustment; instead, a series of incremental reductions may be spread across the relevant period as long as the total decrease remains 15% or less.

Where the Commissioner applies this discretion, the reduction will be communicated in writing to the Dental Contractor. The Commissioner will also need to amend the information in the Payment and Management System as outlined in section 3.6.

When considering any reduction to the Dental Contractor’s Required Number of Urgent Treatments, Commissioners should have regard to whether all of the following are satisfied:

• that all the service requirements are being met by the Dental Contractor
• patient demand for Urgent Care in the locality is lower than the Required Number of Urgent Treatments, impacting the ability of the Dental Contractor to meet their required number
• patients can access the Urgent Care appointments, and the Dental Practice is not turning patients away from available appointments
• the Dental Practice is actively supporting a seamless patient journey for booking appointments – for example, addressing any issues that make appointments hard to book and taking steps to reduce missed appointments

When determining where to apply this discretion, Commissioners should consider a range of evidence, including but not limited to:

• contract management information
• FP17 Urgent Care data
• demand versus utilisation data
• NHS 111 or local helpline data
• patient feedback or complaints

Commissioners must have in place a process to:

• review contracts (by December each year) using the considerations and evidence above to support any decision to reduce a Dental Contractor’s Required Number of Urgent Treatments, including the level of that reduction
• follow a governance process, considering system-wide Urgent Care delivery levels and the scale of other adjustments agreed, to provide assurance for any adjustment decisions
• inform the Dental Contractor of any reduction in the Required Number of Urgent Treatments within two working weeks after the decision is made, once there is clear evidence to support the reduction;
• amend the information in the Contract Management and Payment System as outlined in section 3.6

Example 4 in section 3.8.1 demonstrates how the Required Number of Urgent Treatments could be adjusted due to Commissioner discretion.

Where there is a change in NACV or NAAV during the financial year, Commissioner discretion to reduce the Required Number of Urgent Treatment still applies as set out in this section 3.5. This discretion would apply to the revised Number of Required Urgent Treatments calculated as a result of the change in NACV or NAAV.

3.6 Adding or amending the Required Number of Urgent Treatments in the Contract Management and Payment System

For those Dental Contractors for whom a Required Number of Urgent Treatments applies, Commissioners must do all of the following:

• create within the Contract Management and Payment System the non-recurrent service line titled ‘Unscheduled Mandatory Requirement’ by mid-March each year, with a start and end date corresponding to the start and end of the financial year to which the contractual requirement applies
  • there may be a cutoff before the end of March each year, where the Contract Management and Payment System will not allow any changes due to year-end processes
  • NHS BSA will communicate what this date will be if this is the case
• apply £1 to this service line and deduct £1 from another service line, ensuring this is done correctly so as not to impact the Nominal UDA Value
• add in the applicable Required Number of Urgent Treatments as calculated in accordance with section 3.4
• approve the new service line following the second user approval process

Further information on creating this service line is available on the NHS BSA website (see ‘Commissioner guidance; ‘Setting up service lines in Compass’).  

Where there is a change in the Required Number of Urgent Treatments in any financial year, due to either a change in the RCV or application of commissioner discretion, the ‘Unscheduled Mandatory Requirement’ service line must be amended in the Contract Management and Payment System.

This amendment will ensure the system correctly reflects the Required Number of Urgent Treatments and the related payments (see section 3.8). To make this amendment, Commissioners must complete all of the following:

• enter an end date for this service line
• create a new non-recurrent service line titled ‘Unscheduled Mandatory Requirement’ with a start date of the next day and an end date of the last day of the financial year to which it applies
• enter the revised annual Required Number of Urgent Treatments

3.7 Claiming and reporting

There will be no change to the claiming process, and Dental Teams must submit Band 1 urgent FP17s as required and no later than 2 months (62 days) after the date the Urgent Course of Treatment is completed, in accordance with Schedule 3, Part 5, paragraph 38 of GDS regulations or Schedule 3, Part 5, paragraph 39 of the PDS regulations, as applicable.

The UDAs for Urgent Care will be reported in the Contract Management and Payment System for both the fixed (where applicable) and activity credits.

In Schedule 3, Part 5, paragraph 35 of the GDS regulations and Schedule 3, Part 5, paragraph 36 of the PDS regulations, Commissioners may request information from the Dental Contractor to support decisions on reducing the Required Number of Urgent Treatments by up to 15%, in accordance with section 3.5.

3.8 Crediting of UDAs

3.8.1 Crediting of UDAs for Dental Contractors with a Required Number of Urgent Treatments

This section sets out the crediting arrangements for Dental Contractors with a Required Number of Urgent Treatments, which will be split into fixed and activity credits.

Because payment is already included in the monthly contract payments, the relevant amounts will be converted to UDAs (calculated using the Monetary Value of a UDA and rounded up to 2 decimal places) and credited to the contract as set out in this section.

Fixed credit

A £15 fixed credit for each of the Required Number of Urgent Treatments will be applied and calculated as:

• fixed credit = Required Number of Urgent Treatments x £15

The fixed credit will be credited monthly in equal parts and set out as a separate service line in the Contract Management and Payment System, in accordance with section 3.6, marked as ‘Unscheduled Mandatory Requirement’.

The credited UDAs will be applied retrospectively each month (i.e. UDAs for March will appear in the April schedule). Dental Contractors will be able to view the UDAs for this fixed credit in the relevant report in the Contract Management and Payment System. When viewing this report, it will show the UDAs credited to the date at which the report is viewed.

The fixed credit will be adjusted accordingly where either of the following applies:

• the Commissioner reduces the Required Number of Urgent Treatments by up to 15% in the financial year, in accordance with section 3.5
• the RCV is amended during the financial year, in accordance with section 3.4

This means the UDA credits (and financial value) will be adjusted to reflect the revised fixed credit and applied across the remainder of the financial year.

The adjustment will be applied within the Contract Management and Payment System once the Commissioner has amended the service line for ‘Unscheduled Mandatory Requirement’ in accordance with section 3.6.

Commissioners should ensure that the Contract Management and Payment System is updated so that the adjustment applies only from the date it is made and onwards.

Activity credits

An activity credit will apply for each delivered Urgent Course of Treatment. This will be credited on submission of a Band 1 urgent FP17 and will be included in pay schedules.

Activity credits will apply as follows:

• each Urgent Course of Treatment delivered within the Required Number of Urgent Treatments will receive a £60 activity credit
• each Urgent Course of Treatment delivered above the Required Number of Urgent Treatments will receive a £75 activity credit

3.8.2 Crediting of activity for Dental Contractors without a Required Number of Urgent Treatments

This section sets out the crediting of activity for Dental Contractors without a Required Number of Urgent Treatments. Payment will already be included within the monthly contract payments, so the relevant amount will be credited against the contract in accordance with this section.

Dental Contractors will receive a £75 activity credit per completed Urgent Course of Treatment. This will be credited on submission of a Band 1 urgent FP17 and converted into UDAs using the Monetary Value of a UDA, rounded up to 2 decimal places.

3.9 Reconciliation

3.9.1 Contract reconciliation for Dental Contractors with a Required Number of Urgent Treatments

This section sets out the mid-year and year-end reconciliation processes for Dental Contractors with a Required Number of Urgent Treatments.

This will be in accordance with Part 5, paragraph 19 and Part 8 of Schedule 3 of the GDS Regulations, and Part 5, paragraph 15 and Part 8 of Schedule 3 of the PDS Regulations. 

Mid-year reconciliation

At mid-year, the delivery of the Required Number of Urgent Treatments will be separately reconciled from other dental activity.

Where delivery of the Required Number of Urgent Treatments is less than <30% of the required number during the period 1 April to 30 September, then the Commissioner should act in accordance with Schedule 3, Part 8 of the GDS Regulations, and Schedule 3, Part 8 of the PDS Regulations, as amended. 

Year-end reconciliation

At year-end, the delivery of the Required Number of Urgent Treatments will be separately reconciled from other dental activity. Further information will be provided in due course.

3.9.2 Contract reconciliation for Dental Contractors without a Required Number of Urgent Treatments

UDA credits for Band 1 urgent will count towards achieving contract delivery and will therefore be considered in mid-year review and year-end reconciliation processes.

This will be in accordance with Part 5, paragraph 19 and Part 8 of Schedule 3 to the GDS Regulations, and paragraph 15, Part 5 and Part 8 of Schedule 3 to the PDS Regulations. 

3.9.3 Contract rebasing

All Urgent Care activity will count towards overall contract delivery for the purposes of rebasing in accordance with paragraph 61A, Part 9 of Schedule 3 to the GDS and PDS Regulations. The Policy book for primary dental services provides further information on contract rebasing.

4. Complex care pathways

This section will be updated later in 2026.

5. Denture modifications, relining, rebasing and repairs

This section will be updated in later in 2026.

6. Fissure sealants

6.1 Background

Fissure sealants protect against the onset of cavities and dental decay, providing an effective preventative treatment. They are used in children with a recent history of decay in their baby teeth and/or in 1 or more first permanent molars, to help prevent tooth decay in their adult teeth.

Delivering better oral healthDelivering better oral health Delivering better oral healthrecommends the use of resin sealants on permanent molar teeth when they erupt in children aged 7 years and over, and young people up to 18, where there is a higher risk of dental caries.

Despite the clinical and cost effectiveness of this preventative treatment, it is underused for both primary and secondary prevention.  

6.2 Re-banding of fissure sealants

To support the use of fissure sealants in children with a history of decay, all fissure sealants will be classified as Band 2 treatment from April 2026 and can be claimed accordingly.

6.3 Claiming and reporting

Members of the Dental Team who apply fissure sealants will claim for this as a Band 2 course of treatment as per the usual process within the Contract Management and Payment System.

6.4 Crediting of UDAs

With the reclassification of fissure sealants as a Band 2 course of treatment, the relevant UDAs will be dependent on whether it is calculated to be part of a Band 2a or Band 2b course of treatment.

The relevant UDAs will be included in pay schedules for the Dental Contractor and members of the Dental Team who undertook the treatment.

For a Band 2a course of treatment, this will be 3 UDAs, where a fissure sealant is applied to 2 teeth or fewer as:

• fissure sealant treatment only, or
• in combination with another fissure sealant treatment, filling or extraction.

For a Band 2b course of treatment this will be 5 UDAs, where a fissure sealant is applied to 3 or more teeth as:

• fissure sealant treatment only, or
• in combination with fissure sealant treatment, fillings and/or extractions

6.5 Reconciliation

UDA credits for Band 2 fissure sealants will count towards achievement of contract delivery and will therefore be considered as part of mid-year review and year-end reconciliation processes. 

7. Fluoride varnish treatment by dental nurses

7.1 Background

Fluoride varnish is a highly effective preventative treatment for dental caries in both permanent and primary teeth.

Delivering Better Oral Health recommends routine application of fluoride varnish in children. Specifically, it is recommended that those identified as being at higher risk of dental caries receive fluoride varnish treatments at least 4 times per year.

Similarly, children at lower risk of caries are advised to have fluoride varnish applied 2 times per year. These recommendations aim to support consistent, comprehensive caries prevention across all risk groups, thereby promoting improved oral health outcomes for children and adolescents.

To support Dental Practices in providing this treatment to children aged 16 and under, suitably competent dental nurses will be able to apply fluoride varnish without a dental examination from 1 April 2026. This will be introduced as a new Band 1 (standalone fluoride varnish) course of treatment to be provided under prescription.

Fluoride varnish can still be provided by dentists, hygienists and therapists as part of a Band 1 course of treatment, outside of the 3-month window before or after a fluoride varnish treatment delivered by a dental nurse (see section 7.3 for further detail).

However, this contract change will allow Dental Practices to make greater use of their skill-mix. It supports the efficient, higher-volume delivery of this preventative measure by dental nurses at times convenient to families with children, for example, evenings or weekends in addition to normal surgery hours.

7.2 Setup of dental nurses in the Contract Management and Payment System

Dental nurses will be allowed to act as direct access Dental Care Professionals (DCPs) for the provision of fluoride varnish under a prescription. This will enable dental nurses to independently open and close this Band 1 course of treatment in systems for children up to 16 years old.

Dental nurses providing this course of treatment must have a personal identification number (PIN) and be added to the list of clinicians employed on the contract in the Contract Management and Payment System.

The process for assigning a PIN is the same as for hygienists, therapists and dental clinical technicians providing direct patient care under the contract.

This process must be undertaken by the Dental Contractor and authorised by the Commissioner before a dental nurse can provide this course of treatment.

The Dental Contractor will be required to create a DCP record on the Contract Management and Payment System by creating a new DCP clinician and inputting the required information.

Once the DCP record is created, the Dental Contractor can add the dental nurse to their contract.

Commissioners must then ensure that all DCPs are correctly created and authorised within the Contract Management and Payment System.

For detailed instructions on creating and authorising DCP records, refer to the guidance available on the NHSBSA customer self-service portal.

Before adding the dental nurse to the list of clinicians employed on the contract, the Dental Contractor must ensure all of the following:

• the dental nurse is registered with the General Dental Council (GDC)
• the dental nurse is trained and competent in fluoride varnish application
• there are adequate indemnity arrangements for the dental nurse providing this treatment

7.3 Scheduling and delivery of fluoride varnish treatment by dental nurses

Following the completion of an initial assessment and examination within a banded course of treatment, the dentist, hygienist or therapist is responsible for establishing a schedule for fluoride varnish application through a care plan.

This care plan should specify regular intervals for treatment, ensuring continuity in preventative oral care for children.

Once the care plan has been created, and a dental prescriber in the Dental Practice has issued a prescription, the dental nurse is authorised to administer fluoride varnish in accordance with the plan.

The dental nurse may carry out these applications independently, without requiring additional examinations or assessments for each fluoride varnish application set out in the plan.

Clinicians should take into account the guidance on the validity of a Patient Specific Direction (as described on the Specialist Pharmacy Services webpage) when considering the start and finish date of the direction.

The intervals for the fluoride varnish care plan must adhere to the recommendations outlined in Delivering Better Oral Health, as well as the NICE guidelines concerning dental recall intervals.

These are to be set between routine examinations conducted under a banded course of treatment, ensuring that the intervals in the care plan are at least 3 months apart.

The frequency of intervals in the care plan should be based on the child’s clinical risk assessment for oral health. For example:

• for children assessed at lower risk of dental decay and placed on a 12-month recall, fluoride varnish should be applied every 6 months. This involves:
  • 1 application during the banded course of treatment
  • 1 application by the dental nurse at the 6-month interval
• for children identified at higher risk of dental decay and scheduled for a 6-month recall, fluoride varnish should be applied every 3 months. This involves:
  • 2 applications during the banded courses of treatment
  • 2 additional applications by the dental nurse

7.4 Claiming and reporting

A new Band 1 sub-Band will be introduced for this activity. It will be claimed by recording all the following codes:

• 9151 (nurse-applied fluoride varnish)
• 9302 (clinical code for fluoride varnish)
• 9160 (charge exempt items)
• 9182 with value 3 (Direct Access DCP – Nurse)

A Band 1 (standalone fluoride varnish) claim cannot be submitted during, or within 3 months of, either a banded course of treatment or another Band 1 (standalone fluoride varnish) claim.

There is no restriction on submitting a claim for a banded course of treatment after a Band 1 (standalone fluoride varnish) has been claimed. However, if a banded course of treatment is claimed within 3 months of this, the UDAs will be adjusted in line with section 7.5.

7.5 Crediting of UDAs

The Band 1 (standalone fluoride varnish) course of treatment will earn 0.5 UDAs and be included in pay schedules for the Dental Contractor and dental nurse, identified as ‘nurse applied fluoride varnish’ (rather than ‘Band 1’), but it will not appear in the pay schedule of the clinician who prescribed the fluoride varnish.

If standalone fluoride varnish treatment is delivered during, or within 3 months of, another banded course of treatment, it will count as part of that banded course of treatment, and the extra 0.5 UDAs will not apply, except where it is an Urgent Course of Treatment.

Where this situation occurs, the Contract Management and Payment System will adjust the UDAs accordingly.

The same applies if a Band 1 (standalone fluoride varnish) claim is made within 3 months of each other, and the 0.5 UDAs will not apply.

7.6 Reconciliation

UDA credits for Band 1 (standalone fluoride varnish) will count toward contract delivery and will therefore be considered in mid-year review and year-end reconciliation processes. 

8. Quality improvement

8.1 Background

Quality Improvement (QI) is a systematic approach to solving simple or complex issues by involving those closest to them. It focuses on:

• understanding the issue deeply
• developing ideas to support improvement
• testing these ideas using rapid cycles, using data to learn and adapt

The aim is to improve quality of care and support the adoption of evidence-based guidance through reflective and shared learning.

QI is being introduced in NHS dentistry from 2026/27 for eligible Dental Contractors. It will initially be a structured 3-year programme with a nationally determined topic each financial year.

The QI programme will focus on engagement and participation throughout the improvement cycle, with practices carrying out improvement activities across the QI year.

Section 8.4 outlines the full requirements of the QI programme and the activities participating practices will need to undertake.

This section sets out the contractual requirements for Dental Contractors who wish to participate in QI. It should be read alongside the specific topic guidance for each year, which will be published on the NHS England dental contract reform webpage before the start of the programme year.

8.2 Eligibility

Contracts eligible for QI are those that provide mandatory services under a GDS contract or PDS agreement that are contracted for 100 or more units of dental activity every financial year. 

Contracts not eligible for QI are those for the provision of:

• non-mandatory services
• 99 or less units of dental activity every financial year
• dental services to children only under a pre-2006 child-only contract, entered into before 1 April 2006
• Community Dental Services only
• dental services in prisons (secure and detained estates) only
• dental public health services only

Where a Dental Contractor holds both an eligible and ineligible contract, the Dental Contractor is only able to participate in QI under an eligible contract.

8.3 Participation and sign-up process

Participation in QI is voluntary for eligible Dental Contractors and takes place through an annual sign-up process.

Commissioners must write to all eligible Dental Contractors to confirm the sign-up period. A template letter is provided in Annex A. If a Dental Contractor does not receive a letter but believes they are eligible, they should contact their Commissioner.

Dental Contractors need to sign up by early May in any year they wish to take part. The deadlines for each QI year will be confirmed in that year’s topic guidance.

This guidance will be published in advance of the start of the QI year on the NHS England dental contract reform webpage.

For the 2026/27 QI year, contractors must sign up by 6pm on Friday 8 May 2026.

Dental Contractors sign up by completing and submitting the online form, which confirms their intention to participate in QI and that their contract is eligible.

The sign-up form will be available within the Contract Management and Payment System.

NHS BSA will send a notification to all Dental Contractors to advise them of when the sign-up window opens and provide information on where to find the data pack.

Commissioners must do both of the following by the end of the sign-up period:

• review the list of Dental Contractors who have opted in for that year
• confirm in writing to the Dental Contractor by 6pm on the last working day of May their eligibility to participate

Dental Contractors cannot join partway through a year and will be unable to sign up post the deadline date each year.

Dental Contractors can withdraw from the QI programme at any point during the financial year. Further information on exiting the QI programme is provided in section 8.8.

8.4 QI programme requirements

Dental Practices should refer to the specific topic guidance for each year.

This topic guidance will support Dental Teams with completing the QI requirements and provide further detail on each step of the improvement cycle.

The requirements of the QI programme have been designed as practice-based activities, with the intention that these will involve members from across the whole Dental Team who support the delivery of NHS dental care.

Dental Practices participating in QI must complete the requirements set out in this section and be able to evidence that they have done so. 

8.4.1 Identify a lead for QI

The Dental Practice must identify a suitable lead for QI that is based within the Dental Practice. The role of the QI lead is to do all of the following:

• understand the requirements of the QI programme and ensure these are met within the required timescales
• engage other members of the Dental Team that support delivery of NHS dental care in the QI topic area and improvement activities and ensure that learning is shared
• participate in external peer group meetings on behalf of the Dental Practice

8.4.2 Use data to support internal practice review and discussion on the topic area 

A first step in QI is to identify opportunities for improvement.

National data packs on the QI topic will be provided to support the Dental Practice in reviewing and discussing, within the Dental Team, what the data is showing and identifying areas for improvement (changes) to test during the QI year.

The Dental Practice must complete all of the following:

• review the national data pack and consider what the data shows
• meet as a team to discuss the data and use the data to:
  • identify areas of improvement
  • inform the development of an improvement plan
  • monitor the impact of the QI activities

The attendees at the internal practice meetings should include:

• the QI lead
• other members of the Dental Team who support delivery of NHS dental care relevant to the QI topic
• the Dental Contractor(s), where possible

The specific topic guidance for each year will provide suggested discussion points for the internal meetings. The Dental Team should consider what the data shows, explore reasons for this and identify opportunities for improvement.

8.4.3 Develop and implement a QI plan

Once the Dental Team has identified areas of improvement and agreed the key actions, these should be developed into a QI plan using the national template provided.

The template will be available within the QI topic guidance for each year, on the NHS England dental contract reform webpage. The QI plan must then be implemented and progress against it monitored.

The QI plan should cover all of the following:

• detail about the identified improvement activities the Dental Practice will carry out, how these will be implemented and timescales for doing so
• SMART objectives (specific, measurable, achievable, relevant and timebound)
• agreement by members of the Dental Team, including the Dental Contractor(s)

8.4.4 Participate in external peer review

A key benefit of QI is participation in peer review and sharing of learning.

Peer review provides a structured, collaborative process where Dental Teams both within and across Dental Practices can identify strengths and weaknesses and share best practice and learning.

The aim is to improve care, maintain quality standards, reduce unwarranted variations in care and support evidence-based practice.

Dental Practices are to determine the membership of the external peer group.

This should be done working collaboratively with input from the Regional Chief Dental Officer or chair of the Local Dental Network (LDN) and the Commissioner.

The size of external peer group can vary but should be a minimum of 3 Dental Practices per group, unless otherwise agreed with the Commissioner.

Consideration should be given to the following when determining the membership of external peer groups:

• whether there are any existing practice groupings that would be suitable
• the geographical location of the Dental Practices
• the demographics of the patients in each of the Dental Practices
• the local community

Once agreed, the Dental Practices should notify the Commissioner in writing of the membership of their peer review group. This must be done no later than 31 May each year.

Peer review meetings can be held within smaller peer groups who meet separately, or as larger ICB wide peer review meetings with all participating Dental Practices.

Where a larger ICB wide peer review meeting is preferrable, this should be supported by local dental clinical leads; for example, the Regional Chief Dental officer or chair of the Local Dental Network (LDN), and Commissioner.

Where there are any changes to the membership of the external peer group during the QI year, particularly where the structure is through smaller peer groups, consideration should be given as to whether the group remains viable with the remaining practices.

This may occur because a Dental Practice has withdrawn from the QI or due to the closure of a Dental Practice’s contract during the QI year. Where it is determined that Dental Practices within the group should work with the Commissioner to help in finding another group. 

A clinical lead for each external peer meeting must be identified; for example, this could be a local dental advisor. The role of the clinical lead is to facilitate the meeting and to do all of the following:

• produce an agenda for the meetings, guided by the topic guidance, and circulate it to the group in advance
• ensure a record of attendance for all meetings
• help the group members achieve the objectives identified for each meeting
• aid the discussion, ensuring the group members have explored the key discussion points
• encourage and support the group members to contribute to the discussion

External peer group meetings

Dental Practices should agree dates and timings of the external peer group meetings with the other members of the group and the clinical lead, aligning with the suggested timescales in the specific topic guidance for each QI year.

Where external peer groups are to be held within larger ICB events, dates and timings of the meetings will need to be co-ordinated with the Commissioner.

Peer review meetings can be held virtually or in person. The length of the meeting will depend on the size of the external peer group, but it should normally run for between 1 and 2 hours. Where meetings form part of a larger-scale event, additional time may be required.

Each external peer group will comprise a clinical facilitator, the QI lead for each Dental Practice and, if applicable, other relevant members of the Dental Practice’s team.

If the QI lead does not have clinical experience, at least one clinical representative from the Dental Practice’s team should also attend the external peer group meetings to ensure clinical representation in these discussions.     

The Dental Practice must participate in 2 external peer review meetings and complete all of the following:

• contribute to peer discussions by sharing the findings and reflections from its data review
• explore and discuss identified quality improvement activities within the peer group
• share and discuss the observations and results each Dental Practice has seen, and consider how improvements will be embedded and sustained

Where there are exceptional and unforeseen circumstances which may impact on a Dental Practice’s ability to participate in the 2 external peer review meetings, the Dental Contractor must notify the Commissioner of this as soon as possible, stating the reasons.

The first peer review meeting would usually focus on discussing the outputs of internal Dental Practice data reviews. This includes understanding the variation between Dental Practices, exploring reasons for this and sharing learning to support identification of improvement activities.

The second peer review meeting would usually focus on sharing the changes made by each Dental Practice. This includes discussing observations and results each Dental Practice has seen, and considering how improvements will be embedded and sustained.

Further information about external peer review, including suggested discussion points is provided in the specific QI topic guidance available on the NHS England dental contract reform webpage.

8.4.5 Produce a QI Report 

The Dental Practice must produce a QI report using the national template to capture all of the following:

• the findings of the internal practice review and discussion
• the areas identified for improvement
• the QI activities developed and how these were implemented
• the outcomes seen from testing the QI activities, considering both quantitative (for example, the data pack) and qualitative (for example, feedback from the Dental Team and patients) data
• the identified learning and how this has been shared and discussed across the Dental Team

The report findings must be shared and discussed with the Dental Team. 

The Dental Practice must be able to provide a copy of the QI report if requested by the Commissioner for the purpose of post-payment verification.

8.4.6 Submit a year-end declaration

The Dental Contractor must submit a year-end declaration to confirm completion of the QI requirements. Further detail on the year-end declaration is provided in section 8.5 below.

8.5 Claiming and reporting

The Dental Contractor must submit a year-end declaration by 6pm on 31 May each year for the previous financial year’s QI programme (for example, the 2026/27 QI programme must be claimed by 6pm on 31 May 2027).

This must be completed using the year-end declaration form in the Contract Management and Payment System.

This is to confirm that the QI requirements have been met and that evidence of completion can be provided upon request by the Commissioner.

Declarations cannot be submitted after this date. Non-submission of the declaration will result in full financial recovery of UDAs attributed to QI and an adjustment to the Dental Contractors delivered activity.

8.6 Crediting of UDAs

Dental Contractors will receive £3,400 per year for engagement and completion of all the QI requirements set out in section 8.4. This will be converted to UDAs using the Nominal UDA Value, rounded up to 2 decimal places.

The UDA credits for QI will be applied equally across the remaining months of the financial year, starting in the month after the sign-up deadline. The associated UDAs will be reported within the Contract Management and Payment System.

There is no UDA credit for partial completion of the QI requirements.

This credit will come from within contract value, and it is therefore the responsibility of the Dental Contractor to account for it within their contract capacity.

8.7 Contract reconciliation

The UDAs credited for QI will count toward contract delivery and be considered as part of the mid-year and year-end reconciliation processes.

Non-compliance with the programme requirements will result in full financial recovery of UDAs attributed to QI and an adjustment to the Dental Contractors delivered activity.

This could affect the Dental Contractor’s overall contracted delivery position at year-end and may result in financial recovery where delivery falls below 96% of contracted activity.

NHS BSA will provide the Commissioner with information regarding any Dental Contractors who have not submitted their year-end declaration by the required date.

If a Dental Contractor misses this deadline, the UDAs attributed to QI will be reversed and their delivered activity will be adjusted, unless otherwise agreed by the Commissioner.

Commissioners have discretion to check compliance and to request evidence confirming completion of the QI requirements, using clinical input as appropriate.

This may include asking to see a copy of the QI report and written evidence of attendance at external peer review meetings, or reviewing these documents directly with the Contract Management and Payment System, where they are available.

8.8 Exiting the QI Programme

Dental Contractors can withdraw from the QI programme at any point during the financial year. Should a Dental Contractor withdraw, written notification must be provided to the Commissioner at the earliest opportunity.

Where a Dental Contractor has withdrawn from the QI programme, or the eligible dental contract under which the Dental Practice is participating in the QI programme is terminated during the financial year, the Commissioner must take action to notify NHS BSA.

This can be done either by directly notifying the NHS BSA or by updating the Contract Management and Payment System, so that full removal of the attributed UDA credits can be initiated. The attributed UDAs will revert to contract activity available for the remainder of the financial year.​

9. Appraisals

9.1 Background

Participation of dental practitioners in an appraisal process is a requirement of paragraph 30 of Schedule 3 to the GDS Contract and paragraph 31 of Schedule 3 to the PDS Agreement regulations.

This also is provided for under regulation 18 of the Health and Social Care Act 2008 (Regulated Activities) Regs 2014.

Dental Contractors must ensure all those delivering services under the contract have the skills, knowledge and experience to deliver effective care and treatment under the contract and take part in appraisal.

Beginning in 2026, eligible dentists, dental therapists and dental hygienists (including Dental Contractors and locums) who deliver services to NHS patients, will be able to claim a financial contribution towards their annual appraisal.

This contribution is sourced from within the overall contract value and is specifically designed to encourage eligible individuals to undertake appraisals as a consistent, routine aspect of their work in NHS dental practices.

The intention behind this contractual change is to promote high-quality clinical care, thriving careers and professional development supported through regular engagement with the appraisal process. In doing so, appraisals will be an integral part of professional practice.

9.2 Purpose and objectives of an appraisal

An appraisal is a formal, structured opportunity for an appraisee to step back, reflect on their work and explore any personal or professional development they may need.

Annual appraisals play a vital role in supporting professional development and helping everyone understand and work towards the organisation’s goals. They reinforce the concept of the NHS as a learning organisation.

They also create space for people to recognise how their roles are valued, what’s working well and where improvements can be made, fostering a culture of continuous improvement.

Feeling valued in these ways can improve motivation, job satisfaction and overall performance.

The objectives of an appraisal may include:

• regularly reviewing an individual’s work and performance, making sure their skills are used well and support service priorities
• considering how the individual contributes to the quality and improvement of services
• recognising individual achievements, assessing performance against agreed standards and providing constructive feedback
• identifying personal and professional development needs, agreeing plans for how these will be met and measured, and helping people progress in ways that fit their personal goals and the wider objectives and values of the Dental Practice
• providing an individual with the opportunity to talk about what they need to do their job well and feel supported and engaged in their work
• providing a safe space for individuals to constructively discuss any factors that may be impacting on the practice business plan, policies, procedures and performance of the appraisee
• identifying whether the working environment is adequately resourced to help the individual meet their objectives

Annex B provides further information on preparing for an appraisal.

9.3 Eligibility for claiming a contribution towards an annual appraisal

Funded time for an annual appraisal is available to dentists, dental therapists and dental hygienists, including Dental Contractors and locums. To be eligible individuals must do all of the following:

• provide direct NHS dental care to patients as defined in the Regulations
• demonstrate that they spend a minimum time, equivalent to 2 whole working days per month or 12 days across a continuous 6-month period, delivering direct NHS dental care to patients for the duration of the financial year in which the payment is claimed
• have, within the last 26 weeks of this period, been in continuous employment or engagement that required the performance of dental services as part of the NHS

The following are not eligible to claim for a funded appraisal:

• salaried dentists that are on NHS Terms and Conditions, this includes dentists that are undertaking dental foundation training (DFT) and dental therapists undertaking dental therapy foundation training (DTFT) during their training period, and any salaried staff
• those working under contracts providing dental care in secure and detained estates

9.4 The appraisal process

The appraisal must focus solely on NHS aspects of the individual’s or appraisee’s role and include the content outlined within Annex B.

Appraisal discussions should be conducted in confidence between the appraiser and appraisee. The key points of the discussion and any outcomes, including any agreed objectives and training or development, must be fully documented.

An example appraisal template is provided in Annex C.  

9.5 Setup of dental care professionals in the Contract Management and Payment System

Eligible individuals for a funded appraisal must have a personal ID number (PIN) and be added to the list of clinicians employed on the contract in the Contract Management and Payment System to self-declare for an annual appraisal.

The process for setting up a DCP PIN must be undertaken by the Dental Contractor and authorised by the Commissioner. This process is required only when the eligible individual does not already have a PIN.

The Dental Contractor will be required to create a DCP record on the Contract Management and Payment System by creating a new DCP clinician and inputting the required information.

Once the DCP record is created, the Dental Contractor can add the eligible individual to their contract. Commissioners must then ensure that all DCPs are correctly created and authorised within the Contract Management and Payment System.

For detailed instructions on creating and authorising DCP records, refer to the guidance available on the NHS BSA customer self-service portal.

9.6 Claiming and reporting

Eligible dentists, dental therapists and dental hygienists will be required to self-declare that an appraisal has taken place during the year to which the claim applies.

This self-declaration claim will serve to confirm that the individual is both eligible to make the claim and has completed an appraisal.

The self-declaration claim form will be available and submitted within the Contract Management and Payment System.

Only 1 claim can be made per financial year for each eligible dentist, dental therapist and dental hygienist. For any eligible individuals working across multiple contracts, it is recommended that claims are submitted under the contract where they provide the most NHS activity for the year the claim applies to.

Claims are to be submitted promptly by the eligible individual via the Contract Management and Payment System on completion of the appraisal.

Claims must be submitted no later than 2 months after the date the appraisal was completed.

Late claims submitted after this period will not be credited.

Commissioners have discretion to allow for the credit to be made where reasonable circumstances apply, for example, Contract Management and Payment System failure or a period of absence.

Each eligible individual and their appraiser must keep an accurate record of the appraisal discussion, including any agreed objectives and training or development.

When available, the Contract Management and Payment System will allow uploading this record if agreed between the appraiser and the DCP, but this is not a requirement.

9.7 Crediting of UDAs

Payment for annual appraisals will be included in the contract value. It is therefore the responsibility of the Dental Contractor and the eligible dentist, dental therapist and dental hygienist to account for this within their contract capacity.

Each self-declared annual appraisal will be credited a fixed sum of £213. It will be converted into UDAs at the Dental Practice’s Nominal UDA Value (rounded up to the nearest 2 decimal places) within the Contract Management and Payment System and credited against the contract value.

The associated UDAs will be reported within the Contract Management and Payment System.

Any earnings related to funded appraisal would be subject to superannuation contributions for individuals participating in the NHS pension scheme.

It is anticipated that, as a minimum, the Dental Contractor will pass on to the eligible DCP the proportion of UDAs equivalent to that set out in their contract of engagement.  

9.8 Reconciliation

The UDA credits for appraisal will count towards achieving contract delivery and will therefore be considered in mid-year review and year-end reconciliation processes. 

As part of the post-payment verification processes, the Commissioner has discretion to request information to verify the claim and to confirm that the appraisal took place.

10. Discretionary payments

This section will be updated later in 2026/27.

11. Ethnicity recording

11.1 Background

Changes are being made to the ethnicity categories within the Contract Management and Payment System to support accurate data capture in line with census categories.

11.2 Changes to ethnicity descriptions

The 16 existing ethnicity categories have had their descriptions updated as shown in table 1. Please note that some of these updates are simply a punctuation change.

Table 1: updates to existing ethnicity categories

11.3 New values to accompany code 9025

Two new values have been added to the list of values to accompany code 9025 (Ethnic Group) in the Contract Management and Payment System as per table 2.

Table 2: values to accompany code 9025

11.4 Replacement options for ‘patient declined’

There are 2 new options that will replace the current “Patient Declined” option 99 in the Contract Management and Payment System as shown in table 3.

Table 3: values to accompany code 9025

Annex A: template quality improvement offer communication to eligible dental contractors

A letter template in MS Word format can be accessed and downloaded from the NHS England website.

Annex B: the appraisal process

Preparation for the appraisal

A successful annual appraisal works best when both the appraiser and appraisee fully participate in the process. Openness on both sides is essential.

Both parties should set aside enough time before the appraisal meeting to prepare for the discussion.

The purpose and objectives of the appraisal are outlined in section 9.2.

An example appraisal template is provided in Annex C. This guide will help you structure the meeting by providing recommended areas for discussion. It can also help you record the discussion. However, completing the form should not restrict the flow of the conversation.

Where the Dental Practice has its own appraisal documentation, they may choose to continue using it instead of the national template.

The appraiser should agree a time which is mutually convenient and gives all parties sufficient time to prepare for the appraisal meeting. The appraiser should:

• advise on the appraisal discussion structure and approach
• inform the appraisee if they need to provide any information
• share the appraisal documentation in advance; best practice is to do this at least 2 weeks before the appraisal date

Before the appraisal meeting, the appraiser should gather relevant information. Where a third party may need to contribute to the appraisal, this should also be discussed and agreed well in advance.

The appraisal discussion should be based on accurate, relevant, up-to-date and available information. This should be supplemented by any information generated as part of regular monitoring. For example:

• any notes from regular 1-to-1 conversations
• feedback from other members of the Dental Team
• 360 feedback
• patient feedback

In preparation for the appraisal, the appraisee should:

• identify the areas they wish to discuss in their appraisal
• reflect on any specific objectives or previously set goals
• reflect on key successes or achievements over the last 12 months, gathering specific examples
• identify areas for improvement – are there any goals that have not been met? Are there things that could have gone better?
• reflect on any significant changes which might have arisen over the last 12 months
• consider future personal development goals, including any development needs or support needs
• review any appraisal documentation provided

The appraisal conversation should cover the following areas as a minimum:

• achievements – reflecting on what has gone well over the past year, considering examples of achievements and feedback from patients, carers or colleagues
• challenges – reflecting on any challenges over the last 12 months, what the challenges related to, what factors contributed to these challenges, and learning from these
• goals and objectives – setting specific measurable goals for the next 12 months, which are important to the individual and the dental team
• support and enablers – what support is needed to achieve identified goals and objectives, and any barriers preventing the achievement of these
• professional development – review of continuing professional development (CPD) activities, learning objectives achieved, and maintenance of professional competencies
• development of a personal development plan (PDP) – covering area(s) for development, development need(s) and how these align with goals and objectives, how the need(s) will be met and target date(s) for completion

Discussion prompts on the above areas are provided within the example appraisal template in Annex C.

Outcomes of the appraisal

Time should be given at the end of the appraisal to share final thoughts and reflections on the discussion.

The aim throughout the discussion should be to set future goals and objectives and identify areas for development to support the achievement of these.

Key discussion points and any outcomes should be mutually agreed and documented, using the template provided in Annex C or an equivalent appraisal documentation.

The appraisal documentation and PDP development should be completed soon after the appraisal conversation.

The eligible dentist, dental therapist or dental hygienist should then begin making progress on the agreed actions, goals and development plan.

Section 9.6 sets out the process and timescales for claiming and reporting of completed annual appraisals.

Annex C: appraisal template

A full appraisal template in MS Word format – including CPD, post-appraisal form and personal development plan – can be accessed and downloaded from the NHS England website.

Publication reference: PRN02299_iii