Product description

NHS England’s Data and Analytics team within the Transformation Directorate use this product to self-assess and review their job role competencies and training/specialist skills, enabling them to track these skills and identify gaps within the Data and analytics framework tool. The senior management team within data and analytics are then able to review an output report.

This product is for the support and management of staff and does not relate to direct care for patients.

What are the purposes for processing my personal data in this product?

This product processes personal information (called ‘personal data’ under data protection laws) about staff from NHS England’s Data and Analytics team within the Transformation Directorate. This includes information about their skills and training needs.

The use of this product enables NHS England to support the Data and Analytics team in the Transformation Directorate in their career development, career opportunities and training; support heads of teams to prioritise training and development for their teams and budget appropriately; identify skill gaps to escalate training needs and to concentrate retaining and recruiting talent; and, as work comes in and is scheduled across teams, that the right skills and competencies are employed on the prioritised work.

The personal data is only accessible between you and your line manager. An output report is produced for senior management to be able to identify skill gaps to escalate training needs and to concentrate retaining and recruiting talent; and, as work comes in and is scheduled across teams, that the right skills and competencies are employed on the prioritised work.

What personal data about me is processed in this product?

Personal data which directly identifies you (we call this directly identifiable data) will be processed by NHS England about staff within the Data and Analytics team. Data that is processed may include:

• staff name
• staff email address
• professional training/awards/education
• job role
• job grade/AfC
• staff training skill/competency

Who is my personal data shared with?

 Your personal data can be accessed by your line manager to support you with your career progression.

Aggregated views of the data can be viewed by staff at all levels to inform them of the skills/training held across capability groups/AfC bands, to help direct where there are clear training needs/gaps and requirement to upskill.

An output report is produced for senior management to be able to identify skill gaps to escalate training needs and to concentrate retaining and recruiting talent; and, to make sure that as work comes in and is scheduled across teams, that the right skills and competencies are employed on the prioritised work.

Your personal data will not be shared with any other organisation as part of this product.

UK General Data Protection Regulation (GDPR) information

Controllers of your personal data

Under data protection law NHS England are the legal controllers of your identifiable personal data.

Legal grounds for processing your personal data

The processing of identifiable personal data by NHS England for the purposes explained above is permitted under the following legal grounds under data protection law (this is UK GDPR and the Data Protection Act 2018 (DPA 2018)):

• Legal obligation – Article 6(1)(e)… ‘the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law.’. This applies where NHS England processes staff data to produce the operational dashboards and report. .

Processor acting on behalf of NHS England

The data platform contractor, Palantir Technologies UK LTD is a processor acting on behalf of NHS England. They provide the data platform and the technology that the Product uses and only act on the instructions of NHS England to process the identifiable personal data to store it and make it available to NHS England in the platform for the product.

Your rights under UK GDPR

You have the following rights under UK GDPR in relation to the processing of your personal data by NHS England for the purposes above:

• right to be informed
• right of access
• right to rectify
• right to object

Further information about these rights is in the NHS Federated Data Platform Privacy Notice.

You can contact NHS England’s data protection officer at england.dpo@nhs.net.

Does the National Data Opt Out or any other opt out apply to this product?

The National Data Opt Out policy does not apply to this Product as no confidential patient information will be processed in this product.

More information about when the National Data Opt Out does not apply is available at When your choice about sharing data from your health records does not apply – NHS (www.nhs.uk)

Type One Opt Outs do not apply to this product as no confidential patient information obtained from GP practices is used in this product.

More information

For more information about how personal data is processed within the Federated Data Platform please see the NHS Federated Data Platform Privacy Notice.

Last updated date: 21 August 2024