PROMs survey supplier procurement

A public consultation about the content of the national Patient Reported Outcome Measures (PROM) programme closed on 28 March 2016 and the findings from this will be used to determine the future of the programme.

However, for 2016/17 and beyond, pending the outcome of that review process, it remains a NHS Standard Contract requirement for all providers of NHS-funded hip replacements, knee replacements, varicose vein surgery and groin hernia procedures to collect and submit PROMs data to the Health and Social Care Information Centre (HSCIC).

As part of the contracts between clinical commissioning groups (CCGs) and independent or NHS providers, it has been a requirement that you must use the Patient Questionnaire Framework (PQF) to procure collection of your PROMS data from an accredited supplier, who then complies with Health and Social Care Information Centre requirements to be able to submit the PROMs data.

The PQF is due to expire on 21 June 2016. However, contracts, or contract extensions, for the collection of PROMs data after this date, can still be awarded under the terms of the existing framework provided that the contract is awarded before the framework expires – i.e. by 21 June 2016 at the latest. So, it is possible to negotiate and procure a contract for 2016/17 PROMs data collections, provided it is awarded by 21 June 2016.

Alternatively, if you do not wish to extend your current contract under the PQF and/or once the PQF has expired, we have been working with the North of England Commercial Procurement Collaborative (NoECPC) to provide an alternative framework option for procuring a new PROMs contract.

Initially, this will involve the organisations on lot 1 of the framework who collect the data on paper as this is the current form of collection nationally, and they have shown that they can meet the required PROMs specification and standards.

Further information about the NoECPC framework can be found on the news section  and the contracts and frameworks section of the NoECPC website.

PROMs specification and standards

The Department of Health specification and standards for PROMs, issued in 2012, remain valid and can be accessed via these links. These documents formed part of the tender process for the NoECPC framework.

We wrote to Trust Chief Executives and CCGs in January to remind them that the Patient Questionnaire Framework is due to expire on 21 June 2016, however they can still procure contracts under the framework for 2016/17 and beyond, provided that the contracts are in place before the end of the framework.