Appraisal and Revalidation

Welcome to the Thames Valley Appraisal and Revalidation webpage. We have compiled the links and documents that you will need both as GP and appraiser. We intend to keep this resource as up-to-date as possible, so please let us know if there’s anything that you think should be included.

The Appraisals Team
Telephone 01865 963811

Most queries about appraisal should be directed to your appraiser in the first instance and only queries about non allocation should come through to the office.

The Revalidation Team

Frequently asked questions

Appraiser allocation

You will be notified by automated email 90 days before your appraisal month who your appraiser is, and contact them direct, at this point you will need to log into your toolkit and match yourself to your allocated appraiser.


NHS England does not administer the CLARITY toolkit (any dates/appraisers are not put on there by the team).   Any queries relating to CLARITY must be directed to their helpdesk and not to the Appraisals Team.  Please either email  or call  0845 113 7111

RMS – Sign off of appraisal

Please sign off as soon as possible after appraisal date, you will be chased by automated email until this has been completed on RMS.    Please note you must upload the completed Appraisal from any of the toolkits, and complete the appraisal output summary.

Primary Care Support England

In order to make any changes to your status on the performers list, you should inform PCSE.

In 2019, all Performers Lists moved to a new online service, and can be accessed via PCSE Online. Transformation began with Ophthalmic practitioners at the end of September, followed by GPs and Dentists at the start of December.

The new online service replaced the form paper-based NPL1, NPL2 and NPL3 forms, offering new applicants and existing performers an easy to use process to join the performers list, notify PCSE of any change in circumstances and keep their information up to date.

Notice regarding feedback surveys for appraisal and revalidation

This continues to cause confusion and causes delays in the RAG being able to recommend positive revalidation recommendations, this causes distress to a fair number of GPs each month.

  • Surveys should be done ideally in the third or forth year of the revalidation cycle. If done before the last appraisal before revalidation they should be timed so the result is available before the appraisal, which should itself be timed to be completed 3 months before the revalidation date. Information from surveys cannot be added after the pre-revalidation meeting and absence of this information will lead to a revalidation deferral.
  • Surveys need to be validated and need to be given to all patients in sessions, and the result collated and analysed by an independent third party.
  • The minimum number of responses needed for patient surveys is
    • 34 for Clarity and FourteenFish
  • The minimum number of responses needed for colleagues’ surveys is
    • 15 for FourteenFish and Clarity
  • Alternative surveys are permissible as long as they are agreed in advance by the appraiser.
  • Surveys arranged and analysed “in house” in a practice are not suitable.
  • Email patient surveys are suitable only if all patients seen use email and the patients selected are identified by an independent third party who gather and analyse the result.

The RO and Appraisal Leads are aware that GPs have different work environments and if a GP would find gathering data a problem please be in touch with their allocated appraiser well before the appraisal meeting for advice.

The rationale behind all this is GMC guidance:

“Those asked to give you feedback must be chosen from across your whole scope of practice. You should use standard questionnaires that have been validated and are independently administered to maintain objectivity and anonymity. You must agree any alternative approaches with your responsible officer. You should not personally select those asked to give feedback about you, and you should make sure the method used for collecting feedback allows responses to be obtained from a representative sample.”

Read about all the supporting information for appraisal and revalidation at

GP mentoring service

This GP mentoring service is for GPs in Oxfordshire, Buckinghamshire and Berkshire West. It offers free face to face mentoring and is linked to a GP career service. Access to the service is via its website where there is also a wealth of information about other sources of help for local GPs.

Responsible Officer and Appraiser Network

Responsible Officer and Appraiser Network Information Sheets. They cover a broad range of topics, from logistics to support consistency between designated bodies, clarification/promotion of existing guidance, to suggestions and resources for appraisers to offer doctors who they are appraising.

General Appraisal and Revalidation information