Welcome to the Thames Valley Appraisal and Revalidation webpage. We have compiled the links and documents that you will need both as GP and appraiser. We intend to keep this resource as up-to-date as possible, so please let us know if there’s anything that you think should be included.
The Appraisals Team
Telephone 01865 963811
If your query is about revalidation please email email@example.com
Frequently asked questions
You will be notified by automated email 90 days before your appraisal month who your appraiser is, and contact them direct, at this point you will need to log into your toolkit and match yourself to your allocated appraiser.
NHS England does not administer the CLARITY toolkit (any dates/appraisers are not put on there by the team). Any queries relating to CLARITY must be directed to their helpdesk and not to the Appraisals Team. Please either email firstname.lastname@example.org or call 0845 113 7111
RMS – Sign off of appraisal
Please sign off as soon as possible after appraisal date, you will be chased by automated email until this has been completed on RMS. Please note you must upload the completed Appraisal from any of the toolkits, and complete the appraisal output summary.
All invoices must be sent to the office as soon as possible after sign off of appraisal on RMS. For non-payment of invoices and other queries relating to payment please email email@example.com
Notice regarding feedback surveys for appraisal and revalidation
This continues to cause confusion and causes delays in the RAG being able to recommend positive revalidation recommendations, this causes distress to a fair number of GPs each month.
- Surveys should be done ideally in the third or forth year of the revalidation cycle. If done before the last appraisal before revalidation they should be timed so the result is available before the appraisal, which should itself be timed to be completed 3 months before the revalidation date. Information from surveys cannot be added after the pre-revalidation meeting and absence of this information will lead to a revalidation deferral.
- Surveys need to be validated and need to be given to all patients in sessions, and the result collated and analysed by an independent third party. (Those run by Clarity, Edgecombe, CFEP and 14Fish meet these criteria).
- The minimum number of responses needed for patient surveys is
- 34 for Clarity and 14Fish
- 28 for CFEP
- 17 for Edgecumbe
- The minimum number of responses needed for colleagues’ surveys is
- 15 for 14Fish and Clarity
- 12 for CFEP and Edgecumbe
- Alternative surveys are permissible as long as they are agreed in advance by the RO.
- Surveys arranged and analysed “in house” in a practice are not suitable.
- Email patient surveys are suitable only if all patients seen use email and the patients selected are identified by an independent third party who gather and analyse the result.
The RO and Appraisal Leads are aware that GPs have different work environments and if a GP would find gathering data a problem please be in touch with their allocated appraiser well before the appraisal meeting for advice.
The rationale behind all this is GMC guidance:
“Those asked to give you feedback must be chosen from across your whole scope of practice. You should use standard questionnaires that have been validated and are independently administered to maintain objectivity and anonymity. You must agree any alternative approaches with your responsible officer. You should not personally select those asked to give feedback about you, and you should make sure the method used for collecting feedback allows responses to be obtained from a representative sample.”
Read about ail the supporting information for appraisal and revalidation at http://www.rcgp.org.uk/training-exams/practice/revalidation/guide-to-supporting-information-for-appraisal-and-revalidation/feedback.aspx
General Appraisal and Revalidation information
- NHS England Guide to Revalidation
- Introduction to revalidation, plus regional contacts and information
- Information on revalidation, aimed at doctors
- Information relating to the responsible officer role including regulations, guidance and sample job descriptions
- An overview of the medical appraisal process, including information and resources to help medical appraisers carry out their roles effectively and consistently.
- Medical appraisal guide (MAG) model appraisal form
- Information regarding Designated Bodies (DBs), Executive Boards, their revalidation and medical staffing communities
- Information on revalidation for patients and the public
- NHS England Medical Appraisal Policy and annexes
- Upcoming appraisal and revalidation events
- Thames Valley Region’s quarterly appraisal newsletter ”Appraisal Matters” (December 2018)
- RCGP guide to supporting information for GP appraisal and revalidation
- BMA Guide to medical appraisal
- The Good medical practice framework for appraisal and revalidation
- RMS User Guide for appraisers and appraisal leads
- Appraiser claim form 2018/19)
- Mileage claim form
- Supporting doctors who undertake a low volume of NHS General Practice clinical work form
- Structured reference for appraisal/revalidation for GPs in other roles
- GP Appraisals website (Primarily aimed at GPs in the South West region, but most of the documents and advice apply to the whole of England)
- Application for exemption from a period of appraisal
- Form to request the postponement of an appraisal
- Form for appealing against the allocation of a specific appraiser
- Medical Appraisal Guide (MAG) Model Appraisal Form
Relevant RO and Appraiser Network Information Sheets
- GPs with Extended Roles accreditation framework
- Reviewing all roles in scope of work
- GP career support – experienced GPs
- Minimising paperwork
- Patient feedback during 2nd cycle
- Confidentiality of appraisal reflection
- GP retention scheme
- Simplifying appraisal preparation for GPs
Information for Senior Appraisers
Relevant RO and Appraiser Network Information Sheets
- Leadership in primary care
- Quality improvement: best practice for clinical letters
- GP support – wellbeing
- GP career support – newly qualified and first 5s
- GP career support – career break, returners, leavers
- Appraisal out of training posts
- NHS England appraiser exceptional expenses
- MDRO Joint Role
- RO Function and GDPR (NHS England/GPs )
- RO Function and GDPR (All DBs/doctors )
- Clinical governance in the new NHS
- Written reflective practice in appraisals
- Doctors new to the UK
- Incapacitated appraiser
- Appraisal skills video
- Scheduling appraisal for short-term doctors
- GPs working abroad
- GP health
- Simplifying appraisal preparation for doctors